5+ Best Tools for Freelancers: A-to-Z Guide for Beginners! – Digital Marketing

‍In this article, I am going to tell you 5+ Best Tools for Freelancers. so if you want to know about it, then keep reading this article. Because I am going to give you complete information about it, so let’s start.

As a freelancer, you need to keep yourself organized (fully up-to-date), as the freelance industry is constantly changing.

The ideal tools for freelancers are constantly being sought after. Everything from the to-do list app to communication platforms is helpful for ensuring your productivity and delivering results for your clients.

Best Tools for Freelancers

Being your own boss entails a great deal of responsibility and commitment.

One of the most important skills freelancers need to pay attention to is managing their workload. By reducing freelancers’ stress and providing them with the best circumstances going forward, tools help to retain demand, enhance workflow, and strengthen client relationships.

There are a lot of things you should be aware of when freelancing, many of which novices don’t consider but which are all equally important for continuous advancement:

  • Mindfulness: Respecting your physical and mental well-being pays off when you practice mindfulness. Making a balance can be beneficial for new freelancers as they devote more time to their profession.
  • Productivity: Making the most of your time is important. You’ll feel much more confident in your work if you use easy tools to keep track of the time spent with clients, take notes at all of your endless meetings, and organize your to-do list.
  • Learning: Throughout your journey, observing and soaking up the environment around you will give you a steady stream of practical insights.
  • Finances: Managing your finances effectively and cutting costs where you can minimize stress and get a number of advantages.
  • Communication: Whether you operate with local clients or distant ones, it’s likely that you’ll need to communicate. You can reduce your workload by maintaining these channels over time.
  • Time management: You must therefore learn time management skills, deliver quality work, manage invoices, take care of your own cash, and file taxes if you want to succeed as a freelancer.

Today’s article focuses on the same,i.e, “5+ Best Tools for Freelancers” The articles entail each bit of information necessary for you to know.

Let’s get started!✨

5+ Best Tools for Freelancers

Freelance tools are simply the software, applications, or solutions that help freelancers to manage, reduce their workload and work more efficiently. Further, these tools provide them with more time for productive work which helps them in growing their business.

Some of the Best Tools for Freelancers are listed below with specific niches they are being used for:

1. Tools for marketing 

  • Mailchimp

Creating an email list is a terrific strategy to both attract new customers and keep your current customers aware of your business. You can send a newsletter to your list that includes status reports on the work you’re doing or relevant topics that establish you as an authority in the field. For individuals who don’t want to work with HTML coding, Mailchimp is an option.

Additionally, there are multiple tiers of plans available for the service, including one that is free for users with subscriber lists under 2,000. In accordance with the number of subscribers, the paid plans advance.

  • Dribble

Dribble is an alternative platform for freelance designers to showcase their work. This platform is a fantastic tool for promoting and sharing your portfolio. When you’re lacking in motivation, Dribble is a good location to visit. Pro and Pro Business are the available pricing tiers. You can use the freelance projects job board to obtain employment if you register for the pro-business edition.

  • Sumo

Sumo works with your website by providing solutions to aid in tasks like boosting traffic and retaining people. You may also use the service to create lists and other things. For those without any prior HTML knowledge, Sumo is user-friendly. There are four price ranges available.


Google and Spotify are just two of the well-known companies that use IFTTT. IFTTT wants to assist businesses in increasing client engagement across a range of digital platforms. The work has been done for you because the organization is aware that achieving this is challenging for many businesses. You can interact with your clients through plug-ins called applets, including their social media, to engage with your work and discover more about your customers’ behaviors.

  • Drip

Drip can help e-commerce websites and boost revenue. Features include the ability to engage across platforms, customer data collection and analysis, and personalization to your target audience. The number of users in your account will affect the price, however, you can begin with a free trial.

2. Tools for Time Management

Freelancers frequently find themselves juggling several assignments at once. For correct and timely billing, keeping track of your time is essential. Without interfering with your productivity, the time-tracking solutions listed below can greatly simplify time management for you and any team members you may have.

  • OfficeTime

OfficeTime is a reliable tool for keeping track of time and expenses. It is simple to use, and there is no ongoing monthly subscription for the software. Timekeeping data can be integrated straight into a report or invoice. You can also enter meetings into the appropriate project using an Apple calendar. The program is compatible with iPhones, iPad, Macs, and PC.

  • Chrometa

Chrometa’s capacity to run in the background makes it beneficial because it eliminates the need for constant attention when initiating and ending timers. In order to automatically credit your activities to the appropriate projects and provide a timesheet for you, it learns your keywords, email accounts, and contact information in real-time. Additionally, it connects with project management software.

  • Harvest

Harvest gives you the choice of utilizing a timer to keep track of your time or entering it all at once into the timesheet form. If you have a team, your timesheets will be combined into a visual summary so you can see how your team is spending its time. The gathered information can subsequently be utilized to generate invoices and simplify the billing procedure. There are annual and monthly pricing plans for harvest.

  • Toggl

Toggl time tracking can be activated manually or in the background. Additionally, it gives you the option to synchronize your devices. For times when you’re not at your workstation, you can use the Toggl mobile app. Extensions for Toggl are compatible with Asana, Gmail, and much more.

3. Tools for Project Management

One of the most crucial skills for a freelancer to have is task management. You must maintain your concentration on your task while there are several distractions. The collaboration tools listed below can help you manage your time and project from beginning to end for high-quality output and a satisfied client, whether you’re leading a team or working as a member of one. Several productivity tools are also available to aid with maintaining focus.

  • Asana

Asana is a well-known tool. Teammates use the tool to discuss a task or project as well as to track progress on tasks and projects. Boards are available in Asana and can be used to visualize the work. Additionally, there is a task dependency mechanism that allows you to indicate jobs as dependent on other activities. You may demonstrate to your team how everything fits together by using the timeline tool. You may manage the workload of each team member using the “Workload” tool.

  • Trello

Trello is an easy-to-use app for freelancers and is based on the Kanban system of project management. For each project, you make a board. For each task in a project, you then make lists and cards. The cards change as the project advances. Each card offers the chance to store a wealth of data, including communications regarding the assignments.

Trello offers a variety of “Power-Ups” that enable features like a calendar view of the cards and Dropbox integration. Trello has three different pricing tiers: free, business, and enterprise.

  • Pocket

Any freelancer has experienced it. You come across an article or a video when conducting web research or client searches that piques your interest. With Pocket, you can bookmark all those TED Talks, fascinating articles, or movies for later viewing. When you’re ready, go back and continue learning on any device, both online and offline. If you’re a web designer looking for design inspiration from other websites or a freelance writer looking for sources for prospective work, this is a particularly helpful tool for you.

4. Tools for Communication

Collaboration and effective communication can help a project run more smoothly from start to finish, which will please both you and your client. However, if you operate as a freelancer, you generally don’t see your customer as frequently, and if you’re on a team, different people may be spread out across different locations. Freelancers can efficiently communicate with everyone by using the correct technologies.‍

  • Slack

Slack employs channels to communicate openly. You can keep everyone working from the same script by creating channels for your project, where everybody who is included will receive the same messages and information. You can connect a voice or video call or transfer files within a channel. You may integrate numerous tools and apps with Slack. Depending on the size of your company, Slack has three different pricing tiers.

  • Boomerang

Boomerang is a mobile software for email productivity that supports Gmail, Outlook, and other email clients. With Boomerang, you may plan an email to be sent at a specific time and respond to it whenever you have time. It makes use of artificial intelligence (AI) to assist you in writing emails that are easier to read and get more answers.

Boomerang’s scheduling tool can also be used by freelancers to make appointment scheduling simpler. Until you are ready for more emails, the “Inbox Pause” feature will prevent new emails from arriving in your inbox. Basic is a free plan, while the other three price tiers are personal, pro, and premium.

  • SaneBox

SaneBox analyzes your prior email usage using AI to discover what you find significant. Important emails are then kept in your inbox while distractions are automatically moved to a folder you may deal with later. You can shift the email back if the AI makes a mistake and then train it to better anticipate your organizational needs.

In addition, you can contact SaneBox to set a reminder for a follow-up on a particular day. Any device you use to access your email, especially Android and iOS devices, will immediately display the folders you use for SaneBox. SaneBox also includes a “Do Not Disturb” feature to aid with distraction-free studying.

5. Tools for Accounting and Payments

It’s simple for freelancers to become so engrossed in their job that they neglect to keep up with their accounting and invoicing. However, there are methods that might assist you in assuring you get paid on time and are prepared for tax season.

  • FreshBooks

FreshBooks makes billing for freelancers simpler by offering billing statements with a variety of payment alternatives. Recurring invoicing, automatic payments and reminders are also aided by it. A method of providing a client with an estimate or proposal is offered by FreshBooks, and it also enables time tracking for projects. You won’t have as much trouble with your taxes thanks to the spreadsheets option.

  • FreeAgent

The accounting tool FreeAgent is intended for independent contractors and small enterprises. It facilitates follow-up reminders when you issue a FreeAgent invoice. Recurring bills can also be created. Simply snap a photo with your phone and upload it to the cloud-based program to start tracking receipts. With FreeAgent, you can get started with a free trial. There is just one pricing tier after that, which starts at $12 per month for the first six months and rises to $24 per month.

  • PayPal

PayPal is undoubtedly already familiar to you, but did you realize it may also be used for business purposes? No matter how you sell your goods or services, PayPal can assist you to collect payments and offer more payment alternatives for your clients, including all major credit cards. Additionally, the service offers “buy now, pay later” options. PayPal enables payment processing. Although there isn’t a set cost for utilizing the service, you should look at the menu of merchant and consumer costs.


Of course, there are a lot of tools available to freelancers. So how do you start? We advise you to begin by using a free time tracker. Consider what takes up your time each week, and try some free productivity software, pre-made Gmail responses, or auto-replies to set some freelance tasks on autopilot.

In other words, don’t overthink it and avoid making impulsive purchases. Simply track, take a step back, and decide what you can leave to tech.

However, when your company expands, your requirements get more complex, and you might need to refer back to this list.

In the end, though, all freelancers should remember that effective communication prior to, throughout, and after an engagement helps you attract and keep clients. Your own brand is also elevated by it.

Furthermore, you don’t even need to download that free tool. It simply requires practice.

Which is your favorite tool that reduces your workload and provides you with more time for productive work?

Read also:)

So hope you liked this article on 5+ Best Tools for Freelancers. And if you still have any questions or suggestions related to this, then you can tell us in the comment box below. And thank you so much for reading this article.

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